CONSTITUTION OF THE HOUSTON CHIHUAHUA CLUB, INC.
ARTICLE I - Name and Objectives
SECTION 1.The name of the club shall be: THE HOUSTON CHIHUAHUA CLUB, INC.
SECTION 2. The objectives of the Club shall be:
1 To encourage and promote quality in the breeding of purebred Chihuahuas and to do all possible to bring their natural qualities to perfection.
2 To urge members and breeders to accept the standard of the Chihuahua breed as approved by the Chihuahua Club of America and by the American
Kennel Club, Inc. as the only standard of excellence by which Chihuahuas shall be judged.
3 To do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at dog shows and obedience trials.
4 To conduct sanctioned and licensed specialty shows and obedience trials under the rules of the American Kennel Club, Inc.
The Club shall not be conducted or operated for profit, and no part of any profit or remainder or residue from dues or donations to the Club shall
inure to the benefit of any member or individual. All dealings of the Club will at all times be controlled by the Articles of Incorporation so as to be
determined a nonprofit organization.
The members of the Club shall adopt and may, from time to time, revise such by-laws as may be required to carry out these objectives.
BY-LAWS OF THE HOUSTON CHIHUAHUA CLUB, INC.
ARTICLE I – NAME AND OBJECTIVES
1.1 The name of the Club is: THE HOUSTON CHIHUAHUA CLUB, INC.
1.2 The objectives of the Club are as stated in its constitution.
ARTICLE II - MEMBERSHIP
There shall be three (3) types of memberships open to persons who are in good standing with the American Kennel Club, Inc. and who subscribe to the
purposes of this Club.
Regular membership shall be open to all persons in good standing with the American Kennel Club, Inc., who are of the age of eighteen (18) years or
older. Each such individual member shall have voting privileges as determined by the by-laws hereinafter explained.
Junior membership shall be open to all persons in good standing with the American Kennel Club, Inc., who are between the ages of twelve (12) years and
eighteen (18) years. Junior members shall be entitles to all the privileges of the Club except that such junior members shall have no vote.
Lifetime membership shall be open to all persons in good standing with the American Kennel Club, Inc., who are of the age of eighteen (18) years or
older. Each such individual member shall have voting privileges as determined by the by-laws hereinafter explained. Eligibility for lifetime
membership is serving as a club member for a minimum of 15 consecutive years and serving 5 terms as an officer of the Club.
While membership is to be unrestricted as to residence, the Club’s primary purpose is to be representative of the breeders and exhibitors in its
2.3 Election to Membership
Each applicant for membership in this Club shall apply on a Club approved application form. The applicant agrees to abide by this constitution and by-
laws and the rules of the American Kennel Club, Inc. The procedure for handling applications for and the election to membership shall be as follows:
(a)Each application shall state the name, address, and occupation of the applicant, and shall carry the endorsement of two (2) members.
Accompanying the application, the prospective member shall submit dues payment for the current year and be present at the meeting in which his/her
application is made and read.
(b)All applications are to be filed with the Secretary, and each application is to be read at the first (1st) meeting of the Club at which it is received. If the
applicant(s) has complied with the requirement of the following paragraph, the application(s) shall be voted upon at the next Club meeting. The
affirmative votes, by paper ballot, of two-thirds (2/3) of the members present and voting at that meeting shall be required to elect the applicant(s). The
applicant(s) will be excused from the meeting room while discussion of and voting on the application takes place. The new member(s) will be given a
copy of this constitution and by-laws.
(c)The applicant(s) shall have attended two (2) regular meetings of the Club before the voting for election to membership shall be held. The first such
meeting is when the application is made and the second is the meeting at which the applicant is voted on.
(d)Applicants for membership who have been rejected by the Club may not reapply within six (6) months after such rejection.
2.4 Termination of Membership
(a)Membership may be terminated by resignation. Any member in good standing may resign from the Club upon written notice to the recording
Secretary, but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and become incurred on the (1st)
day of each fiscal year.
(b) Memberships may be terminated by lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain
unpaid thirty (30) days after the first (1st) day of the fiscal year. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid
as of the day of that meeting. If dues are not paid prior to the thirty (30) days grace period, reinstatement will be by new application.
(c) Memberships may be terminated by expulsion as provided in Article IX of these by-laws.
ARTICLE III - DUES
3.1 Annual dues are payable on or before the fifteenth (15th) day of January of each year. During the month of December the Treasurer shall send to
each member a statement of his or her dues for the ensuring year, plus any other indebtedness owed which must be paid by January 15th in order to
vote in the annual election.
3.2 No regular member may vote whose dues are not paid for the current year. No club privileges shall be extended to a member whose dues are not
paid for the current year.
3.3 At the December meeting, the membership present shall fix the membership dues for the next year in an amount no more than $30. A two-thirds
(2/3) affirmative vote shall be required.
ARTICLE IV – MEETINGS AND VOTING
4.1 Club Meetings
Regular meetings of the Club shall be held (A. within the City limits of Houston, Texas OR B. within 75 miles of the City Limits of Houston, Texas) on the
first (2nd) Tuesday of each month, or at such other date, hour, and place as may be designated by the Board of Directors. Written notice of alternate
meeting dates shall be sent by the Secretary to the membership at least seven (7) days prior to the date of the meeting by U.S. Mail, phone, or electronic
mail as determined by the Secretary to give each member adequate notice of change. Each member should be notified in a timely manner of any regular
meeting cancellations. The quorum for such meetings shall be twenty percent (20%) of the members in good standing. Attendance may be physical
attendance or via conference call. Members joining the meeting via conference call will have the same voting privileges as those members physically
present. Robert’s Rules of Order Revised shall govern at all meetings of the Club and its Board of Directors.
4.2 Special Club Meetings
Special Club meetings may be called by the President or a majority vote of the members of the Board of Directors who are present and voting at any
regular or special meeting of the Board, or shall be called by the Secretary upon receipt of a petition signed by five (5) members of the Club who are in
good standing. Such special meetings shall be held within seventy-five miles of the City Limits of Houston, Texas, unless such distance limits are waived
by a majority of members present when such meeting is called. Special Club meetings may also be held via telephone conference call. Written notice
of such a special meeting shall be sent by US mail, phone, or electronic mail, by the Secretary to the membership at least five (5) days and not more than
fifteen (15) days prior to the date of the meeting. Such notice shall state the purpose of the meeting and no other Club business may be transacted
thereat. The quorum for such a meeting shall be twenty percent (20%) of the members in good standing.
4.3 Board Meetings
Meetings of the Board of Directors shall be held within seventy-five miles of the City Limits of Houston, Texas on such a day and at such a place and
hour as may be designated by the Board. Board Meetings may also be held via telephone conference call . Such meetings must take place on or before
the first (2nd) Tuesday of each month in which there is a Club meeting.
4.4 Special Board Meetings
Special Board meetings may be called by the President or shall be called by the Secretary upon receipt of a written, phone, or electronic mail request
by at least three (3) members of the Board. Such special meetings shall be held within seventy-five miles of the City Limits of Houston, Texas, at such
place, date, and hour as may be designated by the person authorized to call such meetings. Special Board Meetings may also be held via telephone
conference call. Written notice of a special Board meeting shall be sent by US mail, phone, or electronic mail by the Secretary at least five (5) days and
not more than ten (10) days prior to the date of the meeting, or telegraphic notice shall be filed at least three (3) days and not more than five (5) days
prior to the date of the meeting. Any such notice must state the purpose of the meeting, and no other business shall be transacted thereat. A quorum
for such meetings shall be a majority of the Board of Directors.
Each regular member in good standing whose dues are paid for the current year shall be entitled to one (1) vote at any meeting of the Club at which he
or she is present. Proxy voting will not be permitted at any Club meeting or election. However, voting for Board of Directors at the annual meeting, only
members who have attended a minimum of four (4) regular monthly meetings during the previous twelve (12) meetings shall be eligible to vote. At the
beginning of nominations at this annual meeting the Secretary shall read aloud the names of those present who are eligible to vote in the election of the
board of Directors and Officers.
ARTICLE V – DIRECTORS AND OFFICERS
5.1 Board of Directors
The Board of Directors shall be comprised of the President, First (1st) Vice-President, Secretary, Treasurer, and three (3) other Directors, all of whom
shall be elected for a one (1) year term at the Club’s annual meeting as prescribed in Article VII of these by-laws, and shall serve until their successors
are elected. All such persons shall qualify under Article VII (7.3). General management of the Club’s affairs shall be entrusted to the Board of Directors.
The Club’s Officers, consisting of a President, Vice-President, Secretary, and Treasurer, shall serve in their respective capacities both with regard to
the Club and its meetings, and the Board of Directors and its meetings.
(a)The President shall preside at all meetings of the Club with the Board of Directors and shall have the duties and powers normally appurtenant to the
office of the President in addition to those particularly specified in these by-laws.
(b)The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence, or incapacity.
(c)The Secretary shall keep a record of all meetings of the Club and of the Board of Directors and of all other meetings of which a record shall be
required by the Club. All records will state motions made verbatim. He or she shall notify all members of meetings, notify new members of their election
to membership, notify Officers and Directors of their election to office, keep a roll of the members of the Club with their addresses, have charge of all
correspondence between the Club and its members, and carry out such other duties as are prescribed in these by-laws.
(d)The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a Federally Insured Bank
account in the name of the Club which shall be opened in a bank designated by the Board of Directors. The Club funds shall under no circumstances be
comingled with other funds. His or her books shall be opened at all reasonable times to inspections by the Board of Directors, and he or she shall report
to them at every meeting the condition of the Club’s finances and every item of receipt or payment not before reported. At the annual meeting of the
Club, the Treasurer shall render an accounting of all monies received and expended during the previous fiscal year. This annual report may be audited
by an auditing committee of three (3) members appointed by the President. The Treasurer may be bonded in such amount as the Board of Directors
may determine. All checks written on behalf of the Club shall bear the signature of the Treasurer and the President or Secretary.
Any vacancies occurring on the Board of Directors shall be filled for the unexpired term of office by a majority vote of the membership. Upon the Board
formally declaring at a regular meeting of the Club that a vacancy exists, the Secretary shall then notify the general membership in writing of such a
vacancy and that nominations for this vacancy will be made and voted on at the next regular meeting of the Club. A vacancy in the office of President
shall be filled automatically by the Vice Presidents in their succession and the resulting vacancy in the office of Second Vice-President shall be filled as
ARTICLE VI – CLUB YEAR
6.1 The Club’s fiscal year shall begin on the first (1st) day of January and end on the end of the thirty-first (31) day of December.
6.2 The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the
next annual meeting.
ARTICLE VII – ANNUAL MEETINGS AND ELECTIONS
7.1 Annual Meetings
The annual meeting shall be held in the month of January at which time the Officers and Directors for the ensuing year shall be elected by secret, written
ballot from among those nominated in accordance with section 7.3 of this article. They shall take office immediately upon the conclusion of the election
and each retiring Officer shall turn over to his or her successor in office all properties, records, and release signatures related to that office prior to the
regular February monthly meeting.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions
on the board who receive the greatest number of votes for such positions shall be declared elected.
No person may be a candidate in a Club election who has not been nominated. The nominations procedure shall be as follows:
At the first meeting of each year, elections shall be held in accordance with the By-Laws and Constitution. Nominations shall be called for from the floor
and voting shall then be conducted by secret ballot.
7.4 Run-Off Elections
A run-off election shall be held between the two nominees with the highest number of votes for any office election in which no one receives a majority of
more than 50% of the total votes cast for that office. Such run-off election shall be held immediately after the initial election results are tabulated and at
the same first meeting of the year.
ARTICLE VIII - COMMITTEES
8.1 The President may each year appoint standing committees to advance the work of the Club in such matters as dog shows, obedience trials,
trophies, annual prizes, educational programs, membership, and other fields which may be served by committees. Special committees may also be
appointed by the Board to aid it on particular projects.
8.2 Any committee appointed by the President may be terminated for cause by the President. Such termination will be announced at a regular Club
meeting, recorded in the minutes, and the removed member notified in writing.
ARTICLE IX - DISCIPLINE
9.1 American Kennel Club, Inc., Suspension
Any member who is suspended from the privileges of the American Kennel Club, Inc., automatically shall be suspended from the privileges of this Club
for a like period.
Any member in good standing may prefer charges against another member for alleged misconduct prejudicial to the best interest of the Club. Written
charges with specifications must be filed in duplicate with the Secretary, together with a deposit of ten dollars ($10) which shall be forfeited if such
charges are not sustained by the Board of Directors following a hearing. The Secretary shall promptly send a copy of the charges to each member of
the Board or present them at a Board meeting. The Board shall first consider whether the actions alleged in the charges, if proven, might constitute
conduct prejudicial to the best interest of the Club. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not
less than three (3) weeks nor more than six (6) weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member,
(herein after call “the defendant”) by registered mail, return receipt requested, together with a notice of the hearing and assurance that the defendant
may personally appear in his or her defense and bring witnesses if he or she wishes.
9.3 Board Hearing
The Board of Directors shall have complete authority to decide whether counsel may attend the hearing, but eh complainant and defendant shall be
treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and
defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six (6) months
from the date of the hearing. If it deems that punishment insufficient, the Board may also recommend to the membership that the penalty be expulsion.
In such case, the suspension shall not restrict the defendant’s right to appear before his or her fellow members at the ensuing Club meeting which
considers the Board’s recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the
Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s
recommendation as provided in section 9.1.3 of this article. Such proceedings may occur at a regular or special meeting of the club to be held with sixty
(60) days but not earlier than thirty (30) days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of
appearing in his or her behalf though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and the
recommendations and shall invite the defendant, if present, to speak in his or her own behalf it he or she wishes to do so. The meeting shall then vote
by secret written ballot on the proposed expulsion. A two-thirds (2/3) vote of those present and voting at the meeting shall be necessary for expulsion. If
expulsion is not so voted, the Board of director’s suspension shall stand.
ARTICLE X - AMENDMENTS
10.1 Amendments to the constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed
by twenty percent (20%) of the membership in good standing and have attended at least four (4) regular meetings during the previous twelve (12)
meetings. Amendments proposed by such petition shall be promptly considered by the Board and must be submitted to the members with
recommendations of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the said Secretary.
10.2 The constitution and by-laws may be amended by a two-thirds (2/3) vote of the members present and voting at any regular or special meeting
called for that purpose; provided, however, that the proposed amendments have been included in the notice of the meeting and mailed to each member
at least two (2) weeks prior to the date of the meeting. Eligible voters must have attended four (4) of the previous twelve (12) meetings and be in good
ARTICLE XI - DISSOULUTION
11.1 The Club may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the members.
11.2 In the event of the dissolution of the Club, whether voluntary or involuntary by the operation of law, none of the property of the Club nor any
proceeds thereof nor any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club, its property and
assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
ARTICLE XII – ORDER OF BUSINESS
12.1 Club Meetings
At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
• Roll call
• Minutes of last meeting
• Report of President
• Report of Secretary
• Report of Treasurer
• Report of committees
• Educational program
• Unfinished business
• New business
• Election of Officers and Board (annual meetings)
• Election of new members (must come after the election of Officers and board if taken up at the annual meeting)
12.2 Board Meetings
At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
• Reading of the minutes of the last meeting
• Report of Secretary
• Report of Treasurer
• Report of committees
• Unfinished business
• New business
The above revised constitution and by-laws were duly approved and from this day forward will be the controlling constitution and by-laws of THE
HOUSTON CHIHUAHUA CLUB, INC., as of the date accepted and approved by the American Kennel Club, Inc. The Board of Directors shall allow no
variation of any manner from these constitution and by-laws.
The original amended constitution and by-laws are on file with the Secretary of The Houston Chihuahua Club.
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